Shifts

Free Events Scheduling Software for Organizers & Teams

Simplify scheduling for event staff and volunteers, reduce errors, and save up to 15 hours each week. Perfect for event agencies, festivals, and venues — manage shifts, time-off, and coverage in one easy platform.

Events Scheduling Software

What Shifts Events Scheduling Software Can Do for You

  • Boost Productivity: Automate scheduling for event staff, vendors, and volunteers.
  • Reduce Costs: Avoid overstaffing and overtime by aligning shifts with event demand.
  • Improve Guest Experience: Ensure staff coverage at peak times and critical stations.
  • Optimize Coverage: Balance workloads across roles such as ticketing, catering, and security.
  • Increase Staff Satisfaction: Workers view schedules, swap shifts, and request time-off easily.

How Our Shifts App Benefits Your Events

  • Lower Costs: Prevent overstaffing while ensuring smooth event operations.
  • Increase Efficiency: Staff spend less time on admin and more on serving guests.
  • Improve Outcomes: Right staff, right time — seamless events and happy clients.
  • Enhance Engagement: Volunteers and staff manage schedules from their phone.
  • Reduce Errors: Smart rules prevent double-bookings and no-shows.
  • Boost Reputation: Deliver reliable service across every event.

How Does Events Scheduling Software Work?

Our events scheduling solution makes managing shifts across venues and functions simple. Create, manage, and optimize schedules for staff and volunteers effortlessly.

Admin Accounts in Events Scheduling

Admins can assign roles, build schedules, and track staff across multiple venues. With time-off and availability requests visible, conflicts are easy to prevent.

Events Scheduling Software Admin

  • Organize staff by role, station, or event
  • Build schedules quickly or reuse templates
  • Prevent conflicts with availability and time-off
  • Add notes for event-specific instructions
  • Use recurrence for multi-day festivals

Staff & Volunteer Accounts in Events Scheduling

Give team members control while maintaining oversight. Each can set availability, request time off, and view assignments instantly.

They can swap shifts, pick up open roles, and stay engaged — while admins keep full visibility.

Events Scheduling Software Staff

Mobile App for Events Scheduling

Shifts works wherever your team does. The mobile app lets admins edit schedules on the go.

Staff and volunteers can check shifts, request changes, and receive notifications instantly — reducing last-minute gaps.

Events Scheduling Software Mobile App

Admin Inbox for Events Control

Stay on top of every request with a dedicated Inbox. All time-off, swaps, and drops appear in one clear view.

Events Scheduling Software Inbox

Built-In Messaging for Events Teams

Communication is built in. Shifts lets you message volunteers or staff directly, or send announcements without external apps.

Events Scheduling Software Messages

Your questions. Answered!

Here are the most frequently asked questions. Got others or some ideas? — Contact us!

faq illustration
What is events scheduling software and how does it help organizers?

Events scheduling software automates workforce planning, time-off requests, and shift management. It reduces errors, saves time, and ensures every role is covered.

Can Shifts manage multiple venues and events?

Yes. Shifts supports scheduling across multiple venues, days, and roles. You can set recurring patterns, assign tasks, and manage coverage easily.

Can I use Shifts data for payroll and budgeting?

Yes. Shifts provides detailed reports with scheduled hours, worked time, and labor costs. You can export this data to your payroll or finance system.

Is there a mobile app for event staff?

Yes. Staff and volunteers can view schedules, request time off, and receive notifications directly on their phone.

How quickly can we set up Shifts for our event?

Most teams are up and running within a day. Add staff, set availability, and start scheduling right away.

Is Shifts free for event teams?

Yes. You can start using Shifts for free with no credit card required. Paid plans are available for larger events or advanced features.

Do staff need training to use Shifts?

No. Shifts is simple and intuitive. Most staff and volunteers learn it immediately.

Can Shifts handle seasonal or one-off events?

Yes. You can schedule both recurring and one-time events, including seasonal staff and volunteers.

What kind of support is available?

We provide help resources and responsive support so your team can get started quickly.

What our early customers are saying?

Here are a few reviews about using Shifts from real customers in
different industries and various sizes.

“Shifts completely changed the way we coordinate schedules. The interface is intuitive, and team members picked it up in no time. It’s made planning a breeze.”

— Sarah

"Since adopting Shifts, we've eliminated 90% of our scheduling mishaps. It's now the central hub for everything — from shift planning to team communication."

— Mark

"We love how Shifts adapts to our workflows. Tracking time, assigning jobs, and managing multiple locations — it all happens in one place now."

— Emily

"Shifts has made team coordination dramatically easier. The built-in availability and time-off features let us plan ahead with confidence. We especially value the flexibility to assign jobs and track team performance — it’s helped us cut down overtime and plan smarter. Having everything in one app, from scheduling to task checklists, keeps everyone aligned. Shifts has definitely helped us operate more smoothly and stay focused on what matters."

— Alex

"What we love most about Shifts is how it keeps our scheduling organized without overcomplicating things. Assigning shifts, adjusting hours, or reviewing past data — everything is fast and clear. Features like shift notes and built-in task lists ensure our staff knows exactly what to do and when. It helped us identify underused hours and optimize our staffing. It’s a smart, reliable tool that’s now a core part of our team operations."

— Jennifer

"Shifts fits right into our daily operations. From assigning roles to tracking attendance, it’s become a tool we rely on every day to keep things running smoothly."

— Laura

"Shifts helped us get a clear view of labor costs. It’s easy to spot trends, make adjustments, and plan more efficiently — a must-have for any team."

— Michael

“With Shifts, we finally have a reliable way to manage availability. It’s simple, accurate, and makes sure we’re never caught off guard when building the schedule."

— David

Start scheduling smarter today

Try Shifts free and see how easy event scheduling can be

  • Built for event teams of any size
  • Save hours weekly building the schedule
  • Track attendance, shifts and time off
  • Turn any device into a time clock
  • Ensure smooth event operations