Project Management with Built-In Time Tracking
Manage projects directly in Everhour or sync tasks from your PM tools. No more switching between time tracking and project management.
Works with Your Existing Tools
Sync external projects from your PM tools or create internal projects directly in Everhour. Track all time in one place.
Why Combine Project Management and Time Tracking
Switching between tools kills productivity and creates data gaps
See actual time vs estimates immediately
Compare original estimates to actual time spent without switching tools or building custom reports. Spot scope creep early, adjust staffing before it's too late, improve future estimates based on real data.
Keep project budgets and time in sync
Project budget updates automatically as team tracks time. No manual calculations, no waiting for reports to update, no surprises at month-end. Budget alerts trigger based on actual tracked time, not estimates.
Track billable vs non-billable instantly
See which tasks are billable, which aren't, and what that means for project profitability—all in real-time. Generate accurate client invoices directly from tracked time without reconciling multiple systems.
Mix internal and external projects freely
Some projects sync from Asana or ClickUp, others created directly in Everhour as internal projects. Track time across all projects in one place—whether external client work or internal operations. Perfect for teams who need PM tools AND simple time tracking for non-PM activities.
Project Management Features
Everything you need to manage projects and track time in one place
Create and Organize Tasks
Create tasks, organize in sections, add time estimates. Set priorities, assign team members, track completion status. Works standalone or syncs from your PM tools.
Board and List Views
Switch between Kanban board view for visual workflow or list view for detailed task management. Filter, sort, and customize columns to match your workflow.
Custom Fields
Create custom fields to track additional project data: priority levels, departments, clients, or any metadata you need. Filter and report by custom field values.
Files and Comments
Attach files to projects and tasks. Leave comments for team collaboration. Keep all project documentation and discussion in one place.
Advanced Filters
Filter tasks by assignee, status, tags, custom fields, or date ranges. Save favorite filter combinations for quick access to relevant tasks.
Copy Projects and Templates
Duplicate projects with all tasks, estimates, and settings intact. Create templates for recurring project types. Start new projects in seconds.
Complete Project and Time Management
Everhour combines project management with time tracking, budgeting, resource planning, and invoicing
Questions? We have answers
Common questions about project management in Everhour
Internal projects are created directly in Everhour with tasks managed entirely within Everhour. External projects sync from your PM tools (Asana, Jira, ClickUp, Monday) with two-way task synchronization. You can mix both types freely in one workspace.
Yes, many teams use Everhour with only internal projects—no PM tool integrations needed. Create projects, add tasks, set estimates, track time, and manage budgets entirely within Everhour. Perfect for simple time tracking needs.
Absolutely. This is one of Everhour's key strengths. Have external projects synced from Asana for client work, while internal projects in Everhour track operations, admin time, or team members who don't use PM tools. All time tracked together.
Use external projects when your team actively works in Asana, Jira, or ClickUp and needs two-way sync. Use internal projects for team members without PM tool access (HR, accounting, contractors), internal operations, or when you want simple time tracking without PM tool complexity.
Everhour imports projects, tasks, and task attributes from your connected PM tool (Asana, Jira, ClickUp, Monday) as external projects. Tasks and updates sync from your PM tool to Everhour. Time tracking data stays only in Everhour—we don't sync time back to PM tools.
Everhour supports three billing methods: Fixed-fee (set price regardless of hours), Time & Materials with project rate (one hourly rate for entire project), and Time & Materials with member rates (different rates per team member). You can also set custom rates per task.
Yes, set budgets in hours or money for both internal and external projects. Configure automatic email alerts at custom thresholds (e.g., 75%, 90%, 100%). Enable budget protection mode to auto-stop timers and prevent logging when budget is exceeded.
Add time estimates to any task when creating or editing it. View estimated vs actual time on task details, project summaries, and reports. Use historical estimate accuracy to improve future project planning.
Yes, duplicate any internal project with all tasks, sections, estimates, and settings intact. Perfect for recurring project types or starting similar projects. Create project templates for your common workflows.
View project profitability on the Project Summary dashboard for both internal and external projects. See total revenue (based on billing rates), compare to budget, and track billable vs non-billable time. Generate profitability reports across all projects.
